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Option one is to create the liability check as above, then add the company-paid amount to the expense tab of the liability check.Īdding an additional expense to a liability check There are two ways this issue can be resolved. QuickBooks liability check for a health insurance payment This will typically result in a negative balance in the liability account and transfers the mismatch in the amount to the next month. Often, the QuickBooks user will simply change the amount on this check and pay it. This can make it impossible to create a payroll liability check from QuickBooks that matches the amount due on the bill from the insurance provider. However, in many instances, this doesn’t provide the solution many QuickBooks users need.Ī typical reason would be that the pay schedules are different from the premium due dates. QuickBooks has the capability to track the company-paid portion as a liability as well. The problem is, this check only represents the liability amounts deducted from paychecks. In the graphic below, you can see the payroll liability check created from the Payroll Center in QuickBooks. While this setup is common, it often gives the client difficulty when it comes time to pay the premium.
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This window specifies which liability account QuickBooks should use for payroll deductions.īy default, QuickBooks suggests Payroll Liabilities for the account to be used with a paycheck deduction. The following graphic displays a typical Payroll Item setup. A typical example would be a health insurance plan. Often, a QuickBooks user will have Payroll Items that require both a paycheck deduction component and a company-paid component. If you’ve had formal QuickBooks training, you may have seen solutions to problems with payroll liabilities. Payroll liabilities - other than payroll taxes - can present their own set of trials. Managing payroll deductions and accruals like health insurance or retirement plans can be a vexing process. You may want to consider taking a QuickBooks class. This can be a real challenge in your payroll process.